What should the City do if immediate action is warranted due to the Contractor’s actions?

The appropriate course of action for the City when immediate action is warranted due to the Contractor's actions is to contact the Contractor in writing to request that immediate action be taken. This approach ensures that there is a formal record of the communication, which is vital for accountability and clarity regarding the issues at hand. Written communication minimizes misunderstandings, as it allows both parties to have a clear reference point.

In situations where immediate action is necessary, it is critical for the City to establish a documented request that outlines the specific actions needed from the Contractor. This can be important for legal compliance or for further actions that may need to be taken if the situation does not improve. Additionally, written communication reflects a professional standard and can help maintain the integrity of the contractual relationship.

Options that suggest informal communication methods, such as a phone call or text message, may lack the formality and documentation required in such serious scenarios. Waiting for further observations without contacting the Contractor could potentially exacerbate the situation and is not conducive to prompt resolution.