What is the contractors' responsibility regarding reporting conflict of interest?

The contractors' responsibility regarding reporting conflicts of interest is to report to the City promptly. This requirement ensures transparency and maintains the integrity of the contracting process. When contractors disclose any conflicts of interest, it allows the City to assess the situation and take appropriate actions to mitigate any potential risks or ethical concerns that may arise.

Prompt reporting is crucial because it helps prevent any potential breaches of trust or corruption that could undermine the objectives of the contract. By taking a proactive stance in reporting, contractors demonstrate their commitment to ethical standards and compliance with the City's regulations.

Other options, such as only reporting if requested by the City, discussing the conflict with other contractors, or handling the situation internally without reporting, do not align with the expected standards of accountability and transparency. These approaches could lead to a lack of oversight, which might ultimately harm public trust in the contracting process.