What is the Contractor's responsibility regarding the retention of City Data?

The responsibility of the Contractor regarding the retention of City Data is clearly outlined as retaining data according to the City’s instructions. This means that the Contractor must adhere to specific guidelines or policies established by the City about how long and in what manner data should be stored. Ensuring compliance with these instructions is crucial as it establishes a framework for data management that aligns with regulations, security protocols, and organizational practices that the City upholds.

This responsibility also emphasizes the importance of data integrity and the proper handling of sensitive information. The instructions provided by the City are likely based on legal, regulatory, or operational requirements, making it essential for the Contractor to follow them closely to avoid potential legal issues or breaches of contract.

Retaining data indefinitely, for instance, could lead to unnecessary data accumulation that complicates data management and might not be compliant with data protection regulations. Similarly, destroying data after project completion could result in the loss of critical information that the City may need for audits or future references. Sharing data with third parties is also typically regulated and would require explicit permission or guidelines, further supporting why adherence to the City’s instructions is pivotal.