What action must the City take to extend the Agreement?

The appropriate action for the City to extend the Agreement is to exercise an option and modify the Agreement. This approach reflects the established procedures that allow for continuity in contracts when predefined options for extension are included within the original agreement. Contractual extensions are often codified as part of the terms of the agreement, providing both parties with clarity regarding their rights and obligations for any potential extension.

When the City chooses to modify the Agreement, it demonstrates adherence to contractual protocols, ensuring that the modification is formalized and legally binding. This action often includes updating timelines, deliverables, or other relevant terms without the need for renegotiation or starting anew, which could introduce additional complexities or changes in scope. By exercising the option to extend, the City effectively maintains the continuity of services or arrangements originally agreed upon without creating unnecessary administrative burdens.

In contrast, simply notifying the Contractor in writing does not constitute a formal action to extend the Agreement, as it lacks the necessary contract modification. Submitting a request to the mayor may be part of routine administrative processes but does not directly achieve the extension of the Agreement unless the mayor's approval is specifically mandated in the original contract. Finalizing a new agreement with updated terms would imply a completely new contract rather than an extension, which is unnecessary