If a Contractor needs to disclose City Data, what must they do?

The correct answer is to seek approval from the City as permitted by the Agreement. This requirement emphasizes the importance of maintaining the confidentiality and integrity of City Data, which is often sensitive and protected information. By obtaining the necessary approval, the Contractor ensures they are complying with the terms established in the Agreement, which is designed to regulate the handling of such data. This process helps to prevent unauthorized disclosures and mitigates the risks associated with improperly sharing data that could impact the City, its operations, and its residents.

In contrast, disclosing the data immediately to any requesting party does not consider the contractual obligations regarding confidentiality. Making the data available online would likely violate the same principles of protection and could lead to misuse or unintended dissemination of sensitive information. Informing all other Contractors of the disclosure is not a requirement and would not be appropriate, as it could unnecessarily spread confidential information without appropriate authorizations. Seeking prior approval aligns with best practices in data management and compliance.