How must the City notify the Contractor of termination?

The requirement for the City to notify the Contractor of termination by providing written notice specifying the effective date of termination ensures clarity and formality in the communication process. Written notification provides a clear record of the communication, which is crucial for legal and contractual purposes. This written notice helps to eliminate any ambiguity regarding the termination date and allows both parties to be on the same page regarding the cessation of their contractual obligations.

Written notice is also essential in maintaining a professional standard, as it can be referenced later in case of any disputes that arise from the termination. By clearly specifying the effective date of termination in writing, both the City and the Contractor can manage their expectations and plan accordingly for any transition matters involved, such as the completion of work or the settlement of outstanding payments.

Verbal notifications, while sometimes effective for informal matters, do not provide the same level of documentation or reassurance regarding the termination, and emails, while convenient, may not be considered formal enough in many contractual contexts. Posting a notice in public areas does not guarantee that the Contractor will receive or acknowledge the notice, making it an ineffective method for this important communication.