How much notice must the City give to call a meeting with the Contractor?

The requirement for the City to provide a meeting notice to the Contractor is established to ensure that the Contractor has ample time to prepare for the meeting. In this case, the specified notice period is forty-eight hours written notice, which is reasonable and allows sufficient time for the Contractor to organize necessary resources, gather relevant documents, or consult with other team members. This notice period helps facilitate effective communication and collaboration between the City and the Contractor, ensuring that meeting discussions can be productive and informed.

This timeframe of forty-eight hours strikes a balance between the need for timely communication and the need for preparation. Notice periods that are shorter, such as twenty-four hours, may not provide adequate time for the Contractor to prepare, while longer notice periods could be impractical in dynamic situations where timely decisions are necessary. Overall, the forty-eight-hour notice period plays a crucial role in maintaining a professional working relationship and ensuring that both parties can engage in meaningful dialogue during meetings.